Saint Mary’s University is committed to upholding academic integrity and adopts the following statement of values:
Adapted From - The Saint Mary’s University ‘Declaration of Respect’. For further information and resources see: https://smu.ca/about/safe-and-respectful-smu.html
Saint Mary’s University is committed to maintaining a scholarly institution where all may come together for the common purpose of learning.
University students are expected to have a reasonable measure of self-discipline and maturity. While the University’s teaching resources are available for help and guidance, and instructors and staff will make reasonable efforts to assist students with academic or other problems, the final responsibility for success or failure in academic studies rests with the students.
At times there may be considerable pressure to achieve high grades. Some students may be tempted to obtain grades by dishonest means. The integrity of the University and of the degrees it awards are compromised by practices such as cheating and plagiarism. The University does not condone such acts under any circumstances and will take appropriate disciplinary action.
Saint Mary's University expects that students will conduct themselves in compliance with University Regulations and Policies, Departmental Policies, and Federal, Provincial and Municipal laws, as well as codes of ethics that govern students who are members of regulated professions. The Code of Student Conduct (found on the University website) outlines the behaviors which the University considers to be non-academic misconduct offences, and the range of remedies and/or sanctions which may be imposed.
These are examples of academic offences that may justify investigation and discipline under this Policy. This list is not exhaustive, but should guide students in understanding expectations and those responsible for enforcing this Policy.
The presentation of words, ideas or techniques of another as one's own. Plagiarism is not restricted to literary works and applies to all forms of information or ideas that belong to another (e.g., computer programs, mathematical solutions, scientific experiments, graphical images, or data).
Examples of plagiarism include:
The attempt to secure a grade by unethical means. Knowingly assisting someone to cheat is itself cheating.
Examples of cheating include:
It is an offence to falsify any academic record or to use a falsified record.
Examples of falsification include:
It is an offence to tamper with University library materials or computer system resources in any way which would deprive others of their use.
Examples of tampering include:
Assisting someone in the commission of dishonest behavior as it relates to academic integrity is an offence subject to sanctions.
Information on the Academic Integrity Procedure can be found in the Academic Integrity Handbook at: https://www.smu.ca/webfiles/AcademicIntegrityHandbook-OnlineVersionCR.pdf
Each Dean will appoint two – three academic staff members to serve as the Academic Integrity Officers (AIO) and carry out the responsibilities of this Policy within each Faculty.
When a member of the University community (faculty, staff, or student) believes that an academic offence has been committed, they shall file an Incident Report within 15 working days from the time the incident has been identified. The Report must identify and provide evidence of the alleged offence. The Incident Report will be forwarded to the Registrar’s Office. The Registrar’s Office will record the submission, and submit it to the appropriate AIO of the Faculty in which the incident occurred (or alternative given workload/availability). If a student is subject to a penalty for an academic integrity issue that is applied outside of the processes detailed in this regulation, the student may file an academic appeal.
Reports must be on the form available from the Registrar’s office at https://smu.ca/academics/calendar/dishonesty-incident-report-form.html. The AIO is responsible for processing the complaint as follows:
Upon receiving an Academic Integrity Incident report the AIO will:
The AIO will consider the evidence and determine whether there has been a violation of this Policy. If the AIO determines that there has been a violation of this Policy that warrants a Standard Sanction (see “Sanctions” below), the AIO will notify the student in writing of the AIO’s decision and the specific sanction imposed normally within 10 working days of the decision. A copy of the decision will be provided to the Registrar, the Department Chair and the instructor. The student will be informed of the student’s right to appeal (see “Appeals” below).
If the AIO determines that there has been a violation of this Policy that warrants a Severe or Very Severe Sanction, the AIO must refer the matter to the ADO, with a summary of the AIO’s findings and a recommended Severe Sanction. There should be no decision or notice of right to appeal until the sanction is determined by the ADO.
The Academic Discipline Officer will be an academic staff member or senior administrator appointed by the Vice-President, Academic and Research. Upon receipt of a referral from an AIO, the ADO may accept or reject the recommended Severe Sanctions and/or impose additional sanctions. The ADO has the authority to recommend a Very Severe Sanction, but the decision to impose a Very Severe Sanction is made by the Senate Executive.
If the ADO imposes Severe Sanctions, the ADO will notify the student in writing of the ADO’s decision and the specific sanction imposed, usually within 10 working days of the decision. A copy of the decision will be provided to the Registrar, the Department Chair, the instructor and the AIO. The student will be informed of the student’s right to appeal (see “Appeals” below).
If the ADO recommends a Very Severe Sanction to the Senate Executive, the matter will be referred to the Senate Executive, with a summary of the ADO’s findings and recommended Very Severe Sanction. There should be no decision or notice of right to appeal until the sanction is determined by the Senate Executive
The Senate Executive may accept or reject the recommended Very Severe Sanction(s). The student must be informed of the decision in writing and advised of his/her right to appeal. A copy of the decision will be provided to the Registrar, the Department Chair, the instructor, the ADO and the AIO.
The Senate Academic Discipline Appeal Board is comprised of six representatives of the faculty, and two representatives of the student body, and the person providing Administrative Support for Academic Integrity Issues. The faculty representatives are elected by Senate for a three-year term. There shall be two faculty representatives from each of the faculties of Arts, Business and Science, with no two faculty representatives from the same Department. In cases involving a graduate student a faculty representative appointed by the Dean of Graduate Studies and a graduate student representative will also attend. The student representatives shall be appointed by the Students’ Association. The Chair of Senate will chair the Board.
The Senate Academic Discipline Appeal Board shall:
Upon receipt of a Notice of Appeal, the Registrar shall send a copy of it to the Chair of the Senate Academic Discipline Appeal Board. If the Chair, after consultation with a least two Board members, preferably one faculty member and one student, concludes that the appeal involves a permissible ground for appeal as set out herein, an Appeal Hearing Panel shall be appointed by the Chair from the members of the Board to hear the appeal. An Appeal Hearing Panel is comprised of the Chair, two (2) Faculty members, and one (1) student, and the person providing Administrative Support for Academic Integrity Issues.
The Appeal Hearing Panel may, by a majority vote:
Within five (5) working days from the date the Appeal Hearing Panel has rendered its decision, the Registrar shall mail a copy of the decision to the appellant who initiated the appeal and to the persons mentioned in Section 2 of Initiation of the Appeal, above.
Where the Appeal Hearing Panel has determined that a person or Faculty is to address or act upon a particular matter, the person or Faculty shall within thirty (30) calendar days of when the decision has been communicated, advise the Registrar of its compliance, or time table for compliance, with the decision.
The findings and ruling of the Academic Discipline Appeal Board Appeal Hearing Panel shall be binding without further appeal.
The AIO, ADO, Senate Executive, and Academic Appeal Hearing Panel may impose the following sanctions of an academic nature and, without restricting the generality of the foregoing, may include any one or more of:
Standard Sanctions: May be imposed by AIO or ADO
Severe Sanctions: Can only be imposed by ADO.
Very Severe Sanctions: Can only be imposed by Senate Executive:
All notices required by this Policy or other communications to students and others as provided in this Policy will be sent to their “preferred” email listed in Banner at the time the decision is made. Notices and communications sent via this email are deemed to have been received.
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