12. Final Grade without Grade Points

a. Students who, for medical or compassionate reasons, have been unable to finish a course but who have satisfactorily completed the other requirements, may apply to the Dean of the Faculty for credit hours in that course without examination. They must support their request with adequate evidence. If the Dean permits the request to go forward, instructors involved will be asked to assign an estimated final grade. If the instructors judge that the student should be given credit hours for the course but are unable to determine a precise grade point grade, then they will assign the grade of AE (aegrotat). This grade will not be included in computing the grade point average. This grade of AE is available only as a final grade and therefore cannot be awarded at mid-year for six (6) credit hour courses.

b. Students who experience unpredictable or unforeseen exceptional extenuating circumstances that result in significant personal crisis and demonstrably impact academic performance may apply to the Dean of the Faculty to have a passing grade in a course replaced with a Pass (P) grade that confers credit hours but is not included in GPA calculations. Students must apply for a P grade within one month from the last day of the term in which their academic performance was impacted.

c. Students may apply for AE and P grades for a combined maximum of thirty (30) credit hours during their undergraduate program.

d. Students can elect to have a final grade in a course replaced with a No Credit (NC) grade that does not confer credit hours and is not included in GPA calculations. Students must apply for a NC grade within one month from the last day of the term in which the relevant course was taken. Students may apply for NC grades for a maximum of nine (9) credit hours during their undergraduate program.

e. AE, P, and NC grades cannot be applied to courses in which the student has been found guilty of an academic integrity offence.