8. Tests, Examinations and Evaluations

Also see Senate Policy on Final Examinations www.smu.ca/webfiles/8-1016_SenateRescheduleExams.pdf

a.  Students cannot be required to submit or have work due during a scheduled break week, after the end of classes, e.g. on study days or during the final exam period.  Written assignments (e.g., essays, theses) that have been assigned earlier in the term) can be due during the final exam period. Any such assignments must be due no later than the last day of the final exam period.

b.  At the end of a term, at the discretion of the Department concerned, a final test or final examination may be held during the special periods set aside for this purpose.

c.  All final tests and final examinations held during final exam periods are scheduled by the Registrar. The maximum time allowed for a final test or final examination is three consecutive hours. 

d. Take-home final examinations may not be distributed until the last day of classes. Due dates for take-home final examinations are scheduled by the Registrar.

e.  According to their local time, students will not be required to write tests or examinations within the teaching period or final exam period prior to 8:30 am or after 10 pm.  Students will not be required to write more than two exams per day (between 8:30 am and 10 pm), and students shall not be required to write more than six hours of exams per day.

f. 

(i)   No single test or examination given during the teaching period shall contribute more than 20% of the overall evaluation in a six-credit hour course or more than 35% of the overall evaluation in a three-credit hour course.

(ii)  Tests and examinations individually or collectively contributing more than 10% of the overall evaluation of the course are not permitted to be held during the last fourteen calendar days preceding the end of classes in the fall and winter terms or last seven calendar days preceding the end of classes in the summer terms, except as noted in (iii) below. Final tests and final examinations are to be held during the final exam period as specified in 8a. and b.

(iii)  Prior to the first-class date, the Dean of the Faculty in which a course is offered may authorize a lab examination worth more than 10% of the final grade within the last fourteen days preceding the end of classes in the fall and winter terms, or the last seven days preceding the end of classes in the summer terms. A lab examination requires the use of lab resources.

g.  Improper use of technology is governed by Academic Regulation 18.   

h.  To be eligible to write any type of test or examination in any course, students must be properly registered in that course. Students must write all such tests or examinations at the designated times and in the designated places. 

i.   Students can be required to present their valid Saint Mary’s University student identification cards at any test or examination for possible verification of their photographs or signatures.

j.   Students must be notified in writing of the date, time, and location or online platform of any test or examination.

k.  Students are responsible for knowing the date, time, and location or online platform of tests and examinations. For final tests and final examinations occurring within the final exam period, date, time, and location information are posted on Banner Self-Service. This information is subject to revision without any prior notice; students are responsible for ensuring that they have up-to-date schedules. Missing a final test or final examination for reasons of misreading or misunderstanding the date, time, location or online platform does not constitute grounds for rescheduling the missed assessment. 

l.   In the case of extenuating circumstances that will or have resulted in a missed test or examination during the teaching period, students should complete and submit to their instructor a Declaration of Extenuating Circumstances form, available from the student’s Academic Advising Office. Instructors shall not normally request that students contact or visit medical professionals solely for the purpose of obtaining medical documentation for acute illnesses that impact assessments held during the teaching period.

m.  In the case of extenuating circumstances that will or have resulted in a missed final test or final examination, students must follow the procedure in Academic Regulation 10 for requesting a Deferred Final Examination.

n.  The University acknowledges that due to the pluralistic nature of its community, some students may, on religious grounds, require alternative times to write tests and examinations. Students who require alternative assessment times on these religious grounds should follow 8l above for tests and examinations occurring within the teaching period and must follow Academic Regulation 10 for final tests and final examinations. 

A list of holy dates can be referenced on the Office of the Registrar webpage.

o.   For courses delivered at extension centres located within the Halifax Regional Municipality, final tests and final examinations may be held on the Saint Mary’s University campus, with the approval of the Dean of the Faculty in which the course is offered. For courses delivered at other extension centres, all in-person tests and examinations will take place at the extension centres. 

p.  In the case of distance education courses taught via the internet or other means, the course outline will specify if tests and examinations will be either held online or at locations in reasonable proximity to the students. Remotely offered examinations must be invigilated by an invigilator (proctor) that is approved by the course instructor. 

q.  Supplementary examinations are not offered.